Wednesday, March 3, 2010

All Staff Mailing List Creation (in FirstClass)

If you've ever found yourself wanting a list of all the staff at your school, there's a quick and easy way to make one in FirstClass.

  1. Go to your Address Book and under the File menu click New then New Mailing List.
  2. Name it whatever you'd like, then in the Members: field type your three digit school code (e.g. SAL) and wait for the program to load the list of all names containing those three letters.
  3. Hold down the Shift key and the down arrow key on your keyboard until all of the contact names are selected.
  4. Press the Enter key and all of those contacts have now been added to that mail list.
  5. Scroll back up if necessary, press the OK button, and you're done.
If you'd now like to have a staff contact list in another format, such as an Excel document, you can right-click your newly created mail list and choose Summarize Selected. This brings up a window where you can select and copy the list of members, allowing you to paste it into your program of choice.

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